SCHOOL REGISTRATION INFORMATION

Below you will find guidelines for registering for the 2024-2025 school year.  For ease in the registration process, we encourage you to follow these guidelines:

* You must register your child(ren) each year.  Children returning to Gloria Dei for the 2024-2025 school year are not assured a place in school without a new registration.  For some programs and grade levels space is limited and classes may fill.

* Registration will begin in-house on Monday, March 11, 2024. Registration forms, with the registration fee attached, must be turned in to an office staff member on either campus, during normal drop-off hours. Credit card payments must be made on the Fox Hill Campus only.  Registration will be accepted in the Atrium, main entrance near the church, on the Fox Hill Campus, Monday thru Friday, 9:00 a.m. – 2:00 p.m.

* Registration will open to the public on Monday, March 18, 2024.  New student registration forms will be accepted in the Atrium, the main entrance near the church, on the Fox Hill Campus only, Monday thru Friday, 9:00am-2:00pm.

* Registration Fee for all new students $100.00

Students re-enrolling:

March 11 – March 29.……. $60.00

April 1 - June 28 ……..…… $85.00

After June 28 ………………. $95.00

* Physical forms and additional registration forms for fall and summer are available in both school offices.

* Birth Certificates are required for all new students.  Virginia state law requires that a member of our office staff see a certified copy of the birth certificate, hospital record, or passport to verify identity.  Please be advised that the law requires Gloria Dei to obtain this proof of identity.  Should you have any questions, please contact Mrs. Dadez, Head of School, prior to registration.

* Physical forms and immunization records:  All new students to Gloria Dei Lutheran School must have a current physical form and immunization record on file prior to the first day of school.  All students entering kindergarten and sixth grade must have an updated immunization record on file.

* To expedite accurate processing of the application, please be sure that both sides of the application are filled out completely. If question do not apply please put N/A, do not leave it blank. Incomplete application will not be processed.

* If your child lives with both parents/guardians, both parents'/guardians’ signatures are required on the Registration Contract at the designated spots.

* The summer child care registration form should be returned prior to May 1. Please return completed form to the front desk on the Fox Hill campus or school office on the Willow Oaks campus. Please do not send the summer child care form in your child’s folder. 

* A reprint from the Parents' Handbook is provided as a reminder of the "Pupil Placement and Teacher Assignment" policy of the school:

“Placement of pupils and assignment to a particular classroom teacher is the responsibility of the Head of School. A variety of testing and evaluative procedures are used to assure objectivity and the best interest of the pupil in the admission and assignment decision.  An effort is made to balance each class within a grade level as to the number of boys and girls in a balanced academic grouping.”

We have implicit confidence in the personal integrity and professional capability of each faculty member.  Several grades and preschool levels have more than one class; thus, more than one faculty member teaching at that level.  Each teacher is thoroughly competent.  The same curriculum will be followed.  These and other factors insure a similarity of high quality teaching/learning environment for pupil and teacher.

Gloria Dei Lutheran School is an auxiliary ministry of Gloria Dei Lutheran Church and operates as a non-profit, parochial educational facility.

Gloria Dei Lutheran School admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the school.  It does not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admissions policies, and other school-administered programs.

Birthday Eligibility for Kindergarten

The official cut-off date and age requirement for entrance into the kindergarten program at Gloria Dei Lutheran School is September 30 – five years of age.  The cut-off date has been extended for students with October and November birthdates who pass the entrance evaluation.  Students with a December or later birth month will not be accepted into the kindergarten program.

Birthday Eligibility for Prekindergarten

- Must be 4 years old by November 30, 2024.

Birthday Eligibility for Preschool (3-Year-Old Program)

- Students need to be potty-trained.

- Must be 3 years old by November 30, 2024

Birthday Eligibility for 16-Month thru Two-Year-Old Program

- Students do not need to be potty-trained.

- Must be at least 16 months old on first day of entrance.

MONTHLY PAYMENTS: All monthly fees (including tuition, transportation, child care, and school lunches) are due by the 15th of each month and are considered delinquent if not received by 5:00 p.m. on the 20th or the last working day prior to the 20th. Checks should be mailed or brought directly to the Receptionist or the School Offices. In order to credit your account accurately, please write the child's first and last name in the memo section of your check.

ACCOUNT INFORMATION: Tuition, transportation, and full-time child care amounts are consistent every month and are due by the 15th of each month. School lunches, hourly child care, and charges for incidental transportation usage will be maintained throughout the month on a charge basis. A monthly statement will be sent home with your child no later than the 10th of the following month showing all charges. Please note: incidental charges are posted on your statement the Friday of the week they are incurred or the last day of the month. Payment may be made for the combined total. Payments received after noon on the last working day of the month will not be reflected on the statement. A written request to change your regular charges for bus and/or child care must be given to our Student Billing Bookkeeper, at least two weeks prior to the change becoming effective. If you have questions concerning your account, please contact our Student Billing Bookkeeper between 8:00 a.m. and 4:00 p.m.

GENERAL: Payments may be made by check, money order, or credit card. Cash is not accepted. Your canceled check will serve as the receipt. All payments will be reflected on the next monthly statement. Please retain your monthly statements. These are needed for filing the child care tax credit with the I.R.S. and/or employer reimbursement of child care costs. A copying charge of $5.00 will be assessed for recap statements.

CREDIT CARD USAGE: Payments may be made by credit card by seeing Mrs. Phillips, Student Billing Bookkeeper, for the initial set-up. There is a 3% processing fee added to the amount of payment being made. Once initial set-up is done, payments can be made at the front desk or the school office on either campus. Payments can only be taken over the phone by speaking with Mrs. Phillips during the hours of 9:00 am – 4:00 pm.

A $10.00 late fee per child will be assessed on all past due accounts paid after the 20th of the month (or the last working day prior to the 20th) unless prior arrangements have been made. This includes past due tuition, lunches, transportation, and child care charges. Returned checks will be assessed a $35.00 service charge.

There will be no pro-rating of child care or school tuition due to sickness, holidays, vacations, absences or withdrawals. Parents and/or guardians will be billed either the full-time monthly rate or hourly rate for child care expenses. Child care ends at 6:00 p.m. each day. If a child is picked up at 6:01 from child care, the student's account will be charged an automatic $15.00 late fee and then $10.00 for each 5 minutes thereafter. ( Ex: 6:01 p.m. = $25.00 late fee)

The Gloria Dei registration agreement advises, "Fees are considered delinquent on the 20th of the month... Payments not received by the end of the month may result in your child not being able to return to school until the account is current."

In the event that some difficulty arises, please contact our Student Billing Bookkeeper, so that mutually agreed upon arrangements for payment can be made.

Gloria Dei Lutheran School admits students of any race, color, and national or ethnic origin.